Open to all riders 16 and over.
Please remember that 16/17 year olds will need to have their parent or legal guardian present when signing on.
VENUE / START AND FINISH
The event will start and finish at “Walters Arena”, signed off the A4109, near Glyn-Neath, A465, South Wales SA11 5UD.
A map to the venue can be found on Google Maps. Please take note of the directions as there are two stretches to the A4109 and the entrance to the event is on the stretch from Glyn-Neath to Ollwyn NOT where the road that passes through the town of Seven Sisters.
• Entries are open immediately after the previous event with early bird savings.
• Entries open: 30th August 2017
• Entries close: 22nd August 2018 or sooner if full. (We will announce via the website when entries are full)
• Late entries will be accepted online up until one week before the event. On the day entries are allowed but may be charged at a higher price.
Please Note: Any late entries due to breakdowns whilst travelling or distance to travel, and know will miss the registration opening times, must call ahead on 01639 841765 to inform our Registration Team who will ensure your details are available at Race Control. Don't panic we try to cater for every eventuality. Such is life!! Get here safe and we'll ensure the formalities happen before your race.
If the event is cancelled a suitable date will be reset and monies will be carried forward. If you cancel for any reason prior to the week before the event a £10 administration fee will be retained. Any cancellations during the week leading up to the event will not be refunded. After the event no refunds will be given. This event is run in accordance with ORPA Standing Regulations for Hare & Hound endurance type events.
The event is open to all riders over the age of 16. Teams may be made up of 2 to 3 riders depending what race you are entered in, and of course also open to solo riders as well.
• 24hr 1 to 3 Riders
• 12hr 1 to 2 riders
• 6hr 1 to 2 riders
• 2hr Youth race 1 rider (Under 16)
Each team member can ride their own bike, or share bikes within their team.
The Marathon class is for individuals who ride the event on their own (Marathon riders can have more then one bike).
Pro-Riders can have no more than 2 Riders but can also have more than 1 bike each. Spare bikes must also be checked before the race just like your main bike.
NB. All bikes must be scrutineered in order to ride on our course.
The course will consist of approximately 7 mile lap during the hours of darkness for the 24 hour event.
Then a 15 to 18 mile lap will be opened for the 12 hour and 6 hour events. The course will be of a flowing nature through forest trails, gravel tracks and ‘off road’ sections run entirely on private land.
There will be alternative routes as an option for avoiding any extreme sections. This will be your choice. Marshals will be on hand at this points to aide you if you struggle.
RIDERS BRIEFING & SIGHTING LAP
• For the 24 hour enduro there will be a sighting lap of the night section for all riders between 2.00pm – 4.00pm on Saturday afternoon. This will be displayed in the main marquee and played continuously to allow riders to observe well ahead of the race beginning. There will be a riders briefing on Saturday afternoon, at 5:00pm, at the marquee. (for 24 hr riders the main course sighting lap will be shown through out the night and during the morning).
• For 12 hour enduro entrants there will be a riders briefing on Saturday evening, at 8:30pm, at the marquee. There will also be a Video of the sighting lap in the marquee on Saturday after the Briefing at about 9.30pm.
• For the 6 hour enduro entrants there will be a riders briefing on Sunday morning, at 10:30am, at the marquee. There will also be a Video of the sighting lap in the marquee on Sunday after the Briefing at about 11.30am
• You must be there for both the Briefing and the sighting lap.
The start of the 24 hour enduro on the Saturday evening will be a Le Mans start, with groups leaving in classes – the first wave starting at 7:00 pm. This means you will need to be on the start line with your bike no later than 6:15 pm.
Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off at 6:55 pm.
The start of the 12 hour enduro on the Sunday morning will be a Le Mans start, with groups leaving in classes – the first wave starting at 7:00 am. This means you will need to line up on the start line at 6:15 am.
Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off at 6:55 am.
The start of the 6 hour enduro on the Sunday afternoon will be a Le Mans start, with groups leaving in classes – the first wave starting at 1:00 pm. This means you will need to have your bike on the start line at 12:15 pm.
Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off at 12:55 pm.
Once the three races have started the chequered flag will go out when the lead rider in the 24hr class passes the scoring point after 7pm. The clerk of the course MAY, depending on the conditions on the day, alter this finish time. Once the finish flag goes out, no rider may start another lap. In order to be classified a ‘Finisher’, one member of your team must pass the finish flag and collect your team’s medals. In the case of retirement, a member of your team MUST report to the information point and hand in your tag. This is so that we don’t send a search crew out looking for you. If you wish to retire racing and not be classed as a DNF (Did Not Finish) before the chequered flag, then your bike or team member's bike MUST be in the holding pen. Once the chequered flag is raised then you can ride from the holding pen to the finish line and your final race lap time will be entered and thus qualify you for finishing.
If you are unsure of how this works, it will be explained at the riders briefing.
TEAM RIDER CHANGE
During the race you can change your team riders and/or bikes as often as you like, but these changes can only take place in the pit area. Only entered riders and bikes that have passed checks on Saturday and Sunday may be used. Under no circumstances can you travel the wrong direction on the course, nor return to the pits by any other direction or means, other than following the entire route.
NOTE: Team riders will need to exchange their transponder at rider change-over, or your laps won’t get registered.
SIGNING ON & SCRUTINEERING
• Signing on and Scrutineering will start from 9:00am on Saturday morning.
• For the 24 hour entrants Signing on and Scrutineering will close at 4.00pm prompt.
• For the 6 hour entrants Signing on and Scrutineering will start at 8:00am on the Sunday morning and close 10.00am prompt.
• If you cannot make it for this time you must phone the Event Secretary before hand, and we will try to accommodate. Phone number to contact 01639 841765
Front and Rear tyre choice is unrestricted.
CAMPING & PARKING
The site is on hard ground people with tents be warned (bring something to sleep on)
Parking for caravans and motor homes will be available; HOWEVER this is not a public campsite so there is no electricity, showers or running water. You need to bring your own water for drinking and washing. Portable toilets will be provided. The Bar and Catering will be available from Friday night. (we will try to have a lads camping area which will be nearer the catering and away from real riders trying to get some sleep)
Presentation will be on site, in the Marquee one hour after the last rider finishes, so around 8.30 – 9.00 pm. Please stay around and enjoy a hard earned drink and some hot food.
Please observe all “walking speed” markers. Remember to stop and help fallen or injured riders, i.e. they are not there for traction! “Bar banging / barging” less capable riders and causing them to fall off will result in the offending rider receiving a time penalty. Serious incidents may result in exclusion – don’t cost yourself a position or your ride by riding irresponsibily.
The pit area, marshalling and lap scoring areas will be sign posted and taped out. There is no space for general camping in the pit area, use the designated parking sites. Limit is one pit crew member per entrant. Each team / individual is required to provide themselves with a fire extinguisher at their pit site. Bikes must only be ridden at walking speed at all times in the pit area. Penalty is up to exclusion, at the Clerk of the Course discretion.
Refuelling can only take place in the pit area.
NO SMOKING in the fuel area, penalty is exclusion for your riders.
Absolutely NO mini / pit bikes in the pits or surrounding area.
MARSHALLING / CLERK OF COURSE
The marshalling and lap scoring areas are OUT OF BOUNDS to all spectators, pit crew and contestants, with no exceptions. ANY queries / nasty wrangles about lap scoring are to be made to the Information point. Likewise, all protests are to be lodged with the same Clerk of the Course within 30 minutes of the race results being put up in the marquee which will be just after the presentation after this time results will become final. Do not approach any other race official / volunteer with complaints or protests, as they legally can’t help you. The Clerk of the Course’s decision is final; no correspondence will be entered into.
RIDING ON SITE
There will be no riding on the site or race course at any time. No pre-riding of the course is allowed – either by adults or youth. Any competitors found on the venue in the preceding weeks will be jeopardising the future of the event and will therefore face exclusion. Only bikes officially entered in the race may be moved around the site during the event. Outside of the race you may only ride your bike to and from the pits / parc ferme at walking speed. No riding anywhere else on the venue.
If you breakdown on the track, you can only continue in the direction of the course. You must not leave the course or take a van out to try to recover your bike. If you do need your bike recovered you can inform the information point or a travelling marshal and we will have the bike recovered to the pits. Once your bike is recovered to the pits by our team you may repair it or change your tag to your team mate and re-enter the race. Please make every effort to walk your bike to the nearest mile marker to make it easier for marshals to find you and not waste their time due to you finding other means of picking your bike up or the bike becomes operable again.
HEALTH, SAFETY, SECURITY and SPEEDING
Those attending this event do so at their own risk. Please be aware that the health, safety and security of your children, possessions and vehicles are your own responsibility, and the Race Officials may not be held responsible for any loss or damage that occurs. We want everyone to enjoy themselves, so please take care.
Also, be aware that there are plenty of speed cameras in the local towns and speed restrictions are enforced, as are parking restrictions, be careful of your speed and how you park. Thanks.
If you do need to contact us, please make sure you have read the regulations first – you’ll probably find your answer in here. Otherwise email firstname.lastname@example.org or phone 07885 586386 or 01639 841765.
If you would like to have a Trade Stand at our next event, please contact the Event Secretary on 01639 841765, or alternatively email email@example.com
Please see the respective race pages under Races
Each rider entered into a race will be supplied with one wrist transponder which must be placed on your right wrist and will require you to stop and scan at the traffic lights based on the scoring line. Transponders must be worn at all times and one is supplied to an individual or team regardless of the number of riders in that team. All transponders must be returned at the end of the race.
Transponders can only be transferred from one rider to the next rider as part of a team and any variance to this will be penalised. If you are unable to finish your race, the transponder must be handed into the Marshals Marquee / Race Control otherwise your times will not be recorded.
Any riders to be found cheating, by short cutting the course will have their time on that lap omitted.
Lap time screens will be turned off one hour prior to the finish to serve as anticipation and suspense of riders fighting for placement. Only marshals will be privy to this information and results will be announced at the Presentations. Marshals have been thoroughly trained to spot discrepancies in times due to cheating during this last hour and any one found to be suspected of cheating will be docked their last lap. Allowance has been made for faster final laps but marshals decision is final.
FINISHING YOUR RACE
This year any rider unable to continue or complete their lap may rest in the Pits just before the finishing line, which will allow the rider to pause or finish their race early. In order to qualify for a medal and your finish time, each rider MUST return to their bike and ride over the scoring / finishing line after the chequered flag has been raised around 7pm on sunday evening AND scan your transponder to record your final FULL lap. If your bike is in the pits when the chequered flag is raised, you will have approximately 40 minutes to qualify for your last lap before we close the course. Failure to do so will result in a DNF (Did Not Finish).
The chequered flag is normally raised close to 7pm on Sunday with the lead rider from the 24hr race setting the timeframe for everyone else.
Presentations will follow at approximately 8pm to 8.30pm dependent on all riders have finished their races and the course being clear.
Stewards are on site from Friday afternoon through to Sunday evening to assist you with your parking requirements. Access to the site is restricted at all times and any vehicle wishing to leave before the event must do so with steward's permission. Stewards will take into account whether you are a day visitor or staying for the full weekend and will therefore advise you to park accordingly. All vehicles and their contents are left at owners risk and are not covered through our insurance.
All bikes must be scrutineered if you intend to ride within any of our races. No bike will be allowed on the course with out the correct marshal stickers. Bikes cannot be ridden in any of the car parks. Riding in the pits is allowed but only at walking speed. Failure to comply with this will result in you being ejected from the site.
No vehicles may be parked in the pits, bar racing bikes.